"POINTS OBSERVED DURING IMS AUDIT"

 

Ø  Management Functions: Focus Areas, Policy, Objectives, Targets, Legal and other Requirements, Internal Audit, Management Review, Customer Feedback / Complaints, Hazards Identification & Risk Analysis, Management Programmes, Operational Control, Emergency Preparedness, etc.

 

Ø  Action Plan:  While preparing the action plan – prioritize the actions set and put it in serial with target dates and responsibility.  Action plan means you have to do something else other than what you are doing regularly.

 

Whenever any department/section fails in achieving their targets – analyze the same as to why they have not achieved the set targets.  Action(s) taken are not yielding the expected results?  Means – whatever action you have taken is not ‘Result Oriented’.  In such case you have to try with something else.  Whatever action proposed must make the “Unacceptable’ to become “Acceptable”.

 

 

Ø  Objective Fulfillment (Planned V/s. Actual):  of each department should be mentioned in each department like Production, Quality, Training, and Maintenance. In case the planned Objectives/targets were not achieved, find root cause for non-fulfillment of planned targets.  Then make action plan accordingly. Company objectives to be set for OHSAS and EMS also.

 

 

Ø  GRR/HIRA: Hard copy of HIRA must be made available with all departments/sections and should be reviewed periodically.  It is not available with Utility & Electrical departments.

 

Ø  Training:  Training Plan, Process performance, Training Need Identification. Analyse the root cause about deficiency and act against the same so as to reduce the deficiency percentage.

  

Ø  Fire Extinguisher/Electrical Earth Pits:  Record must be made available about number of fire extinguisher and earth pits, date of checking and brief note of inspection.

 

Ø  Calibration, Lifting tools & tackles: Testing to be done on yearly basis. A list of “Pressure vessels and Tools & Tackles” to be made available with Engg. Department.

 

 

Ø  IMS Manual & Procedure: Manual/Procedure and Work Instructions to be reviewed as per IMS Standard.  Training is required to implement the revisions.  Manual has also to be reviewed/changed suitably in view of scope.

 

 

Ø  Occupational Health Centre: Focus Area, Accident recording, first aid incidents, procurement of medicines, analysis of incidents, occupational health testing and trend analysis, ill health and injury statistics etc. Bio-medical waste – disposal programme.

 

Ø  SHEMPs, Transportation Process, Vendor rating document, a record of used transformer oil/waste oil return to be kept. Display of performance of each department/work in a Single board which encourage the work atmosphere. Month wise Graphical presentations of MDF, Engg. & Quality etc., on a single board at a notified place maybe looked into.

Ø Focus Areas, Process KRA/KPIs, Aspect/Impact, Hazard/Risks, Management Programme, Preventive & Breakdown Maintenance, Legal requirements, Awareness on Environment, Health & Safety, Testing Procedure, Quality Assurance Plan, Calibration, Waste Handling, and Water Discharge.etc.

  

Kindly ignore if I have mistaken in understanding the processes and/or the points referred above are irrelevant.

 

DHEERAJ CHAUBEY

+91-7873268773, +977-9819764549

CHAUBEYDHEERAJ@GMAIL.COM

H.R PROFESSIONAL